Privacy Policy
Effective Date: 3 May 2025
Institution Name: Covalent Coaching Institute
Covalent Coaching Institute (“we”, “our”, or “us”) is committed to protecting the privacy and personal information of our students, their parents/guardians, and visitors. This Privacy Policy outlines how we collect, use, and safeguard personal data in the context of our offline educational services for students in Classes 9 to 12.
1. Information We Collect
We may collect the following types of personal information during the admission and educational process:
Student Information: Name, age, date of birth, class, academic records, school name.
Parent/Guardian Information: Name, contact number, email address, residential address.
Emergency Contact Details
Payment and Fee Information
Photographs or Video Recordings (for ID cards, class activities, or internal promotional use with consent)
2. How We Use This Information
We collect this data for the following purposes:
Student enrollment and academic administration
Communication with parents/guardians
Attendance tracking and performance monitoring
Issuance of ID cards and certificates
Internal planning, analytics, and course improvement
Emergency contact and safety purposes
Fee collection and accounting
Marketing with prior consent (e.g., success stories, testimonials)
3. Data Protection and Security
We take all reasonable steps to ensure that your personal data is stored securely and protected from unauthorized access, misuse, or disclosure. This includes:
Maintaining physical files in secure locations
Restricting access to personal data to authorized staff only
Ensuring confidential disposal of documents when no longer needed
4. Disclosure of Information
We do not sell, trade, or rent personal information to third parties. We may share information with:
Educational authorities or boards (as required)
Legal or government entities if mandated by law
Third-party service providers only for operational purposes (e.g., printing ID cards) with proper data confidentiality agreements
5. Photographs and Media
We may use classroom photos or event coverage for internal publications or promotional materials. If you do not wish to have your child’s photo used, please inform us in writing at the time of admission.
6. Parental Consent
For students under 18, we collect and process information only with parental or guardian consent. It is assumed that the enrolling parent/guardian agrees to the terms of this Privacy Policy.
7. Your Rights
You have the right to:
Access or correct your personal data
Request deletion of your or your child’s data where applicable
Withdraw consent for optional activities like promotions or media usage
8. Policy Updates
We may revise this Privacy Policy from time to time. Updates will be notified through our official communication channels or made available at our premises.
9. Contact Us
For any queries regarding this Privacy Policy or your personal data, please contact:
Covalent Coaching Institute
Address: Malhaur Railway Station Road, near eldeco tiraha, Vikalp Khand, Chinhat, Lucknow, Uttar Pradesh 226028
Phone: +91 95965 34232
Email: support@covalentcic.com